Updated: Oct. 13, 2021
These FAQs continue to be updated with new information and in response to questions.
Frequently asked questions about:
Students should upload their partial or full vaccination status, or an approved exemption, to the SAFEHawk app by Oct. 8. Students who have not uploaded their vaccination status will be contacted directly.
Students who do not plan to get vaccinated and who do not have a valid exemption and are currently attending Laurier’s locations or plan to attend Laurier’s locations in winter 2022 will not meet the requirements of the university’s mandatory vaccination policy.
Consequences for students who do not comply with this policy include one or more of the following: being unable to attend Laurier’s campuses or locations; having access to MyLearningSpace suspended for current fall term in-person courses; being de-registered from fall in-person courses; and being unable to take part in in-person winter-term courses.
Students should contact academic advising regarding their fall-term courses.
Students submitting an exemption request under medical or other protected grounds under the Ontario Human Rights Code should do so as soon as possible. Those who have already submitted a request will receive a response before Oct. 8. For more information about exemptions, visit the FAQs.
We are asking students, even those studying remotely in fall term, to upload their status to the SAFEHawk app by Oct. 8 as the university must report the statistical non-identifiable information on the vaccination status of registered students to the Ministry of Colleges and Universities. The university must also assess compliance with the vaccination policy for those who are studying in-person now and who will be studying in-person in the winter term.
Fall is a transition term and the university will return to normal operations, including in-person course delivery, in the winter term. Students whose courses are remote in fall term will be required to be fully vaccinated before the start of their in-person courses in winter term.
Students who are enrolled in fully online degree programs – i.e. programs such as online criminology and policing, public safety or social work – who are not required to attend a Laurier campus at any time during their degree program and do not plan to visit a Laurier location for any other reason, do not fall under the university’s vaccination policy and are not required to upload their vaccination status.
The consequences only apply to students attending a Laurier location in person in the fall term who have not met the requirements of the mandatory vaccination policy.
If you are partially or fully vaccinated or if you have received a valid exemption, please update your status to the SAFEHawk app by Oct. 8 even if your classes are remote and you are not visiting any Laurier locations. The university is required to report the statistical non-identifiable information on the vaccination status of registered students to the Ministry of Colleges and Universities.
If you are not yet vaccinated, please book your vaccination and upload your vaccination status as soon as possible. You will be required to be fully vaccinated when the university returns to normal operations, including in-person course delivery, in the winter term. This means you will need to have your second dose by Dec. 21 to be considered fully vaccinated by the first day of classes on Jan. 4.
Students who have not updated their status by Oct. 8 will receive a follow-up communication, at which point they can note that they will not be on campus until winter term.
Note that students who are enrolled in fully online degree programs – i.e. programs such as online criminology and policing, public safety or social work – who are not required to attend a Laurier campus at any time during their degree program and do not have any plans to visit a Laurier location at any time, do not fall under the university’s vaccination policy and are not required to upload their vaccination status.
The consequences only apply to students attending a Laurier location in person in the fall term who have not met the requirements of the mandatory vaccination policy.
That is, if you are attending a Laurier location in person in the fall term and have not received two vaccination doses or an approved exemption by Oct. 8, one or more of the consequences outlined in the Sept. 29 communication may apply: being unable to attend Laurier’s campuses or locations; having access to MyLearningSpace suspended for current fall term in-person courses; being de-registered from fall in-person courses; and being unable to take part in in-person winter-term courses.
Note that students in this situation will receive a direct follow-up communication, at which point you can outline any extenuating circumstances and will be advised of next steps, including connecting with academic advising to discuss options for your courses.
In line with provincial government requirements and the university’s mandatory vaccination policy, Laurier requires proof of COVID-19 vaccination and all students must be vaccinated or have a valid exemption to attend in-person classes and activities on Laurier’s campuses.
Students who have received one dose can upload their status to the SAFEHawk app as partially vaccinated and upload their second vaccination receipt as soon as they receive it. Partially vaccinated students will be contacted after Oct. 8.
International students should email firstname.lastname@example.org and email@example.com for direction about obtaining a vaccination and to ensure their circumstances are shared with the appropriate departments. For more information, please visit the international student FAQs.
The university is required by the provincial government to have a mandatory vaccination policy. The policy requires that all students must be vaccinated or have a valid exemption to attend in-person classes and activities on Laurier’s campuses.
The decision to require vaccines was made by university leadership with endorsement from Brant County Health Unit and Region of Waterloo Public Health. All organizations in Ontario are required to comply with any recommendation issued by or in consultation with the Chief Medical Officer of Health (Ontario Regulation 577/21). On Aug. 17, Ontario universities were directed by the Chief Medical Officer of Health to have a mandatory vaccination policy. On Aug. 24, 2021, the Council of Ontario Medical Officers of Health, in consultation with the Chief Medical Officer of Health, strongly recommended that universities implement policies requiring full vaccination against COVID-19 for all individuals involved in any in-person activities on campus (students, staff, faculty, contractors, and visitors), with rare exceptions for those individuals who cannot be vaccinated due to medical and other protected grounds under the Ontario Human Rights Code. Laurier’s mandatory vaccination program complies with these recommendations and the university has released a COVID-19 Mandatory Vaccination policy.
Laurier students and employees must provide proof of vaccination or submit a request for an exemption for medical or human rights grounds by Sept. 7, 2021. Anyone who is not yet fully vaccinated, or has an approved exemption, will be required to participate in a regular rapid testing program and provide confirmation of negative test results in order to attend campus. All students, faculty and staff are expected to upload their vaccination status to the vaccine passport on the SAFEHawk app as soon as possible and no later than Oct. 8. Everyone must have received a second dose or exemption by Oct. 8 to attend a Laurier location for any reason.
As described in Laurier's COVID-19 Mandatory Vaccination Policy: An individual is Fully Vaccinated if they have received the full series of a Vaccine or a combination of Vaccines accepted by the Government of Canada/World Health Organization and they received their last dose at least 14 days before the date of the self-declaration.
Everyone must have received a second dose or exemption by Oct. 8 to attend a Laurier location for any reason. Until October 22, two weeks after the second-dose requirement of October 8, anyone who is not yet fully vaccinated, or has an approved exemption, will be required to participate in a regular rapid testing program and provide confirmation of negative test results to attend campus.
Those who receive their second dose on Oct. 8 will remain in the rapid testing program until they are considered fully vaccinated on Oct. 22, after which time only those who have received an exemption will remain in the rapid testing program.
Students who have not uploaded their vaccination status to the vaccine passport by Oct. 8 and students attending a Laurier location in the fall term who have not received two vaccination doses or an approved exemption by Oct. 8, will be subject to one or more of the following consequences:
Everyone must be fully vaccinated or have an approved exemption before the start of winter term. The university will resume normal in-person operations in the winter term and all students must be fully vaccinated for the winter term, which means receiving your second vaccination no later than two weeks before the first day of classes Jan. 4. Note that you are still required to upload your current vaccination status by Oct. 8.
Anyone attending a Laurier location in person this fall must complete their vaccine passport by Oct. 8. Even if you are completely remote for fall, we are asking you to upload your current vaccination status via SAFEHawk to help us meet our reporting requirements to the Ministry of Colleges and Universities. You will not face any consequences for not uploading your status if you aren’t doing anything in person; we’re just asking for your assistance for our reporting.
Please contact public health for guidance through their website or by calling the Provincial Vaccine Information Line (available in more than 300 languages) 1.888.999.6488 (TTY: 1.866.797.0007). If you are an international student who is unable to access your information, please contact firstname.lastname@example.org.
A Vaccination Passport section is included on the SAFEHawk app. You can upload your vaccine receipts to indicate that you are fully vaccinated, which will provide you with an approved vaccine passport to attend Laurier’s Brantford or Waterloo campuses, or other locations, including in Kitchener, Toronto and Milton. Note that you will still be required to conduct a daily COVID self-assessment and follow Laurier’s health and safety protocols and policies. Web-based access will be available for those without access to a mobile phone.
You can upload your documents in any language and they will be translated for you.
Full details about rapid testing requirements and processes, which will be supported by the university, will be shared directly with those who are not yet fully vaccinated. Note that information will only be collected, used and retained as required to fulfil COVID requirements and access will be limited to key individuals in the university.
Yes, please upload your proof of vaccination through the SAFEHawk app to receive a vaccination passport.
No, the mandatory vaccine program is being managed centrally through Human Resources and the Student Wellness Centre, and you will not be required to show your vaccine passport or disclose your vaccine status to your instructors, staff, managers, colleagues or fellow students.
Note that information will only be collected, used and retained as required to fulfil COVID requirements and access will be limited to key individuals in the university. Your managers, instructors and colleagues or fellow students will not have access to your vaccine status.
Yes. Anyone who is unable to be vaccinated due to medical reasons or other grounds protected under the Ontario Human Rights Code will be able to submit a request for exemption through the forms provided on the SAFEHawk app Vaccine Passport section. Assessment of the exemption requests will be completed by Human Resources for employees and the Wellness Centre or Dean of Students’ Office for students. You will be required to follow the additional health and safety protocols and rapid testing program requirements outlined by the university and in line with recommendations from public health to attend campus. Full details about rapid testing requirements and processes, which will be supported by the university, will be shared directly with those who are not fully vaccinated.
A Commissioner of Oaths is an individual with authority to administer oaths, affirmations and declarations. Commissioning a document verifies its integrity and is common in a range of commercial and legal transactions. In Ontario, a number of individuals may commission an oath or affirmation, including lawyers and paralegals, as well as clerks, deputy clerks, treasurers and deputy treasurers of municipalities. You can find further information for the Region of Waterloo and for the City of Brantford. There will typically be a nominal fee involved for the service.
The Ontario Human Rights Commission has noted on its FAQ page that “a singular belief or personal preference against vaccinations or masks does not appear to be protected on the ground of creed under the Code.” Only beliefs, convictions, and practices rooted in a creed or religion are protected. In order to engage the protection of the Ontario Human Rights Code against discrimination because of creed, an individual must demonstrate that they sincerely believe that a certain practice or belief is experientially religious in nature and that belief must have a nexus with a religion. Secular, socially based, or conscientiously held beliefs are not protected under the Code and will not be approved as an exemption to the university’s mandatory COVID-19 vaccination requirement.
Students and employees who are not fully vaccinated will be enrolled in the rapid testing program and test kits will be made available by the university through the government StaySafe program.
Web-based access is available for those without access to a mobile phone.
For many courses in the fall, there are in-person and remote or online sections available. Subject to availability of spaces, students may select the section that best meets their needs. However, many courses are offered only in-person and remote sections of these courses will not be created in order to accommodate students who are not vaccinated. For planning purposes, students should note that Laurier’s intention is to return to regular, in-person operations by the start of winter term and we expect that there will be a requirement for vaccination or approved exemption to attend in-person classes in winter term.
The university requires all students, faculty and staff attending a Laurier location in the fall term to have received their second vaccination no later than Oct. 8 unless they have an approved exemption. For information about online options for mid-terms, you would consult with your instructor on the options available. For a final exam, normal deferred exam procedures would apply.
The rapid testing program was designed as a temporary measure as a transition to the deadline to be fully vaccinated. Beyond Oct. 22 (two weeks after the Oct. 8 second-dose deadline at which point people are considered fully vaccinated), the rapid testing program will only be available to those with an approved exemption or who have an exemption request still under review.
Yes. Currently, Laurier’s face-covering policy and all other health and safety protocols and policies, including daily self-assessment, apply to anyone attending campus regardless of their vaccination status.
Staff, faculty and students can register for an appointment through Ontario’s booking portal.
The Student Wellness Centre on Laurier’s Waterloo campus is also hosting COVID-19 immunization clinics for students, faculty and staff throughout the summer and fall.
Brantford students can find vaccination clinics through the Brant County Health Unit (BCHU) vaccination website.
The Government of Ontario is the best source for information about Ontario’s vaccination program.
The Provincial Vaccine Information Line is available in more than 300 languages 1.888.999.6488 (TTY: 1.866.797.0007).
Laurier will provide additional information regarding testing protocols as they are confirmed.
More information for those with symptoms or who have tested positive for COVID-19 can be found in our health and safety information.
The vaccine passport is based on your vaccination status and the results of your current daily self-assessment is based on your current symptoms. A past positive test will not influence your results.
The SafeHawk app was reviewed through the university’s privacy and security impact assessment process and approved for confidential/restricted information. App Armor, the company providing the app has privacy and security processes in place that meet the university’s legal obligations under the Ontario Freedom of Information and Protection of Privacy Act (FIPPA) and university policies and standards.
Proof of vaccination information will be securely destroyed within one month of the end of the vaccination program unless we are required to retain the information for a longer period to comply with legal obligations or public health directions. For those in the COVID rapid antigen COVID testing program, personal health information will be collected and retained in the Student Wellness Centre in accordance with the Personal Health Information Protection Act and retention policies relating to personal health information.
The mandatory vaccine program is being managed centrally through Human Resources (for employees) and the Student Wellness Centre (for students). The personal information will be accessed by university employees who need to review it to administer the vaccine passport process. Access will be on a “need to know” basis. Information may be shared with public health if required to comply with legal obligations. Provincial and regional COVID requirements are changing frequently however, which could potentially impact how we use and share the information.
We understand that each decision made by Laurier as part of our recovery efforts has a personal impact on our community members. We remain committed to the guiding principles of our recovery work with the health and safety of our students, staff and faculty at the forefront:
If you have any questions related to Laurier's vaccinations requirement, please reach out to email@example.com.
Employees: If you have any questions related to the COVID-19 vaccination requirement, please reach out to firstname.lastname@example.org.
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